Rotary Youth Exchange 6690

Outbound Student Orientation Weekend
2025-09-13 13:00 - 2025-09-14 08:00 UTC | morris law firm, 2770 Boice Rd. SW, Lancaster, OH, 43130
Outbound Student Orientation Weekend – September 13 (1PM – 8AM)
Location: Amanda’s House
Sponsored by: Upper Arlington Rotary Club
Required: All inbound students.
Optional: All outbound students, parents for informational session only
Details: During this overnight event, inbounds will get to know each other as well as potential outbounds. Outbounds, this is your chance to find out more about the program and get to know everyone involved.
There will also be an information session for parents at the beginning of this event, so parents please stay an hour upon arrival and get any questions answered that you have about the program! Attendance at an informational session is highly encouraged before submitting an application
It is an overnight event chaperoned by the Rotary Youth Exchange Committee*.
What to Bring: Sleeping bag/pillow, air mattress or foam pad, towel, toiletries, casual clothing, sneakers, flip flops, jacket/sweatshirt, gym clothes, swim suit (if needed), camera, bug spray/sunscreen (if applicable).

Zoom Informational Session
2025-09-17 19:00 - 20:00
This informational session will provide an overview of the Long-Term and Short-Term Programs via Zoom. Target audience is the student(s) who is considering applying for either program and at least one parent. Attendance at an informational session is highly encouraged before submitting an application. If you wish to obtain the Zoom link, please contact Bethany Moore at bmoore1001@gmail.com.

Zoom Information Session
2025-10-01 19:00 - 20:00, 2025-10-15 19:00 - 20:00

Circleville Pumpkin Show
2025-10-18 11:00 - 15:00
Circleville Pumpkin Show – October 18 (11:00AM – 3PM)
Location: Circleville Pumpkin Show

Meet at public library (Pickaway County Public Library – 1160 N Court Street, Circleville, OH 43113)
Pick up at 3PM at Kingston National Bank (301 N Court Street, Circleville, OH 43113)

Required: All inbound students.
Optional: All outbound students, parents for informational session only
Details: During this event, Inbounds Students will get to know each other as well as Prospective Outbound Students. Prospective Outbounds, this is you and your parents’ chance to find out more about the program and get to know everyone involved.
There will be an information session for parents at the beginning of this event, so parents please stay an hour upon arrival and get any questions answered that you have about the program! Attendance at an informational session is highly encouraged before submitting an application.
Note, a light lunch will be provided by hosts (please let us know that you’ll be attending!).
It is an event chaperoned by the Rotary Youth Exchange Committee*.
What to Bring: Comfortable shoes and a great attitude.
Host: Circleville Sunrise Rotary Club

Outbound Student Training
2025-11-08 13:00 - 17:00
Outbound Student Training
Time: November 8th from 1 PM to 5 PM
Location: Columbus Metropolitan Library – 96 S Grant Ave, Columbus, OH 43215
Join us in the Carnegie Cafe. We will grab a coffee and be available to discuss applications and provide space for a work session (we also have a reserved study room in case you’d like to use this space to complete any final details of your application).
Optional: All outbound students and parents
Details: This event is for all potential outbounds. This is an opportunity to sit with our Outbound Chair and Short-term Chair, to finalize applications, and ask any questions you have about the program.
Note: This is also great time to drop off the check for the application fee.
What to Bring: Laptop, comfortable clothing, and an application check.
If you have any questions, please contact me by responding to bmoore1001@gmail.com and please feel free to call Drake if you have any questions.

All Long Term Exchange Applications Due
2025-11-15
November 15th, 2025
ALL Long Term applications DUE. NO EXTENSIONS.
CHECKS DUE for Rotary Youth Exchange LT program. NO REFUNDS after Interviews.
If you have any questions, please contact me by responding to bmoore1001@gmail.com.

Outbound Interviews
2025-12-06 10:00 - 14:00
Outbound Interviews
Time: Saturday, December 6th from 10 AM to 2 PM
Required: All outbound students, at least one parent
Details: Interviews will be conducted over Zoom. If you are accepted into the program, we will reach out and let you know. Good luck!
If you have any questions, please contact me by responding to bmoore1001@gmail.com.

Inbound Holiday Celebration at Easton
2025-12-13 12:00 - 16:00
Inbound Holiday Celebration at Easton
Time: Saturday, December 13th from noon to 4 PM
Location: Easton Town Center, 160 Easton Town Ctr, Columbus, OH 43219
Required: All Inbound students
Details: Inbound students will be enjoying the holidays at Easton with a festive luncheon and shopping spree. It’s the perfect time to share the holiday spirit with friends and celebrate their time on exchange!
What to Bring: Warm clothes, comfortable walking shoes, jacket/sweatshirt
If you have any questions, please contact me by responding to bmoore1001@gmail.com.

Ohio-Erie Conference
2026-01-16 - 2026-01-18
Ohio-Erie Conference
Time: Friday, January 16th through Sunday, January 18th
Location: Catholic Conference Center, 1551 Trinity Lane, Hickory, NC 28602
Required: All Long Term Outbound students. Long Term parents must attend this event, or the July event at Otterbein.
Optional: All Inbound students
Details: If you are invited, we will be sending you the flyer for the event.
What to Bring: Clothes for a multi day event, towel, toiletries, casual clothing, sneakers, flip flops, jacket/sweatshirt, gym clothes, camera. Bring your jackets and flags!

Student Orientation Weekend
2026-02-07 12:00 - 20:00
Student Orientation – RYE Overnight Weekend
Time: Saturday, February 7th at 12:00 PM – 8:00 PM
*Inbound and Outbound Students Only
Location: Muskingum County Family YMCA
1425 Newark Road, Zanesville, Ohio 43701
Contact: Drake (614.260.7324)
Details: We’ll be spending the entire day at the Zanesville YMCA. Lunch and Dinner will be provided. Also, we will have access to the pool and some of the courts, so make sure to bring a swimsuit!
What to Bring: Comfortable clothes and a swimsuit!

Student & Parent Outbound Orientation
2026-03-07 10:00 - 16:00 | Delaware YMCA, 1121 S. Houk Road, Delaware, OH, 43015, United States
Student/Parent Outbound Orientation
Time: March 7th from 10 AM to 4 PM
Location: Delaware YMCA – 1121 S. Houk Road, Delaware, OH 43015
Details: This orientation will have a parent meeting, outbound/inbound training, and a presentation by the travel agency.

March 19-21, 2026 - NAYEN Houston, TX
2026-03-19 - 2026-03-21

District 6690 Conference Overnight
2026-04-24 16:00 - 2026-04-25 17:00
District 6690 Conference Overnight Weekend
Time: Friday, April 24th at 4pm to Saturday, April 25th at 5pm
Location: Hilton Columbus / Polaris – 8700 Lyra Dr, Columbus, OH 43240
Required: All Inbound and Outbound students
Details: We will begin at the District Conference Friday evening. Saturday, we will be joining Rotarians for their volunteer event. It is an overnight event chaperoned by the Rotary Youth Exchange Committee*.
Everyone will be attending the District Conference Gala Dinner on Friday evening. Please dress business casual (for men, khaki pants or something similar and button up shirt or polo and for women, skirts, khaki pants or similar and a blouse or button up shirt. No jeans, shorts or t-shirts, please).
On Saturday morning, all inbound and outbound students will participate in the Flag Ceremony during the conference breakfast. Again, please dress business casual (for men, khaki pants or something similar and button up shirt or polo and for women, skirts, khaki pants or similar and a blouse or button up shirt. No jeans, shorts or t-shirts, please).
All students, bring your Rotary jackets.
For the volunteer activity scheduled for Saturday afternoon, please wear something comfortable that you don’t mind getting a bit dirty.
What to Bring: Nice clothing (Business casual or nicer), arrive in it on friday, comfortable clothing, Rotary blazers, Laptops and overnight gear.

Final Send-Off Student Overnight Weekend
2026-05-09 13:00 - 2026-05-10 08:00
Final Send-Off Student Overnight Weekend
Time: May 9th from 1 PM to May 10th at 8 AM
Location: Please contact Bethany Moore, District Chair, bmoore1001@gmail.com for location address
Required: All Inbound and Outbound Students
Details: Students are bringing a dish from their country or the country to which they are travelling.
Note: Students should arrive for training at 1PM, then plan to spend the night and depart at 8AM on Sunday. It is an overnight event chaperoned by the Rotary Youth Exchange Committee. Swimming is optional, depending on the weather.
An International Potluck with guests will be held on Saturday, May 9, 6-8PM. Students will prepare food for RYE District Family as a “Thank You”!
What to Bring: Sleeping bag/pillow, air mattress or foam pad, towel, toiletries, casual clothing, sneakers, flip flops, jacket/sweatshirt, gym clothes, swim suit (if needed), camera, bug spray/sunscreen (if applicable). Bring your jackets and flags!

If you have any questions, please contact me by responding to bmoore1001@gmail.com.

International Potluck Dinner
2026-05-09 18:00 - 20:00
International Potluck Dinner
Time: May 9th from 6 PM to 8 PM
Location: 2770 Boice Rd SW, Lancaster, OH 43130
Guests: Any Rotarian, Parent, Host family, teacher, friend, or person involved in RYE. Please RSVP by TBD!
Details: Our exchange students are showing their gratitude through an international potluck for the people who have made their exchange possible! It is a send-off to our students about to go, and a farewell for our students about to leave. Make sure to come hungry!
What to Bring: An empty stomach and a smile!
If you have any questions, please contact me by responding to bmoore1001@gmail.com.

Otterbein Weekend - Long Terms and Parents
2026-07-10 17:00 - 2026-07-12 11:00 | Otterbein University, 1 S Grove St, Westerville, OH, 43081, United States
Time: July 10th 5pm – 12th 11qm (tentative)

Location: Otterbein University – 1 S Grove St, Westerville, OH 43081

Required: All Long Term Outbound Students and at least 1 parent

Details: Details will be provided by OE directly through email closer to the event.

What to Bring: Clothing, snacks, Jackets, Pins, and everything else the OE information tells you. Students will not be required to register, but parents will be.

Long Term Rebound weekend
2026-07-31 17:00 - 2026-08-02 11:30 | Amanda’s Home, 2770 Boice Rd SW, Lancaster, OH, 43130, United States
Time: August 1 (6PM) – August 3 (8AM)
Location: Amanda Morris’s house – 2770 Boice Rd SW, Lancaster, OH 43130
Pick-Up Location: Amanda Morris’s house – 2770 Boice Rd SW, Lancaster, OH 43130 on August (day) at 8 AM
Required: All long-term rebound students
Details: The Rebound Weekend is the final weekend for 2024-2025 long term outbound students after they return home. This weekend is generously being hosted in the home of Amanda. Please be respectful regarding parking and their home. (Use your B’s!). You’ll give a presentation in front of a group on Sunday morning. It is a multi-night event chaperoned by the Rotary Youth Exchange Committee*.
What to Bring: Laptops, Sleeping bag/pillow, air mattress or foam pad, towel, toiletries, casual clothing, sneakers, flip flops, jacket/sweatshirt, gym clothes, swim suit, camera, bug spray/sunscreen
Additional Info: *All committee members have completed background checks.
